Between pens, papers, post-its and letters, the desk on which we spend several hours working every day is often – probably – in a mess. Few people know, however, that a poorly organized workstation occupied by useless objects translates into a decline in productivity and therefore one waste of time that we may use to carry out other activities.
In this regard, there is a method that belongs to the traditional Japanese culture that would help us to solve the problem. Known as the “5s model”, this procedure aimed at improving our efficiency, requires us to put aside what in the Japanese language is defined “youngAnd therefore considered a waste, not very useful or even harmful for the harmony of the environment and therefore the cause of higher costs.
«The 5s method consists of a continuous improvement process: at first it may seem like an exaggerated job, after all we are talking about a desk. 5 minutes a day are enough but, multiplied by 250 working days in a year, lead to 1,250 minutes saved, approximately 20 hours a year, which can be used to work on a special project or to dedicate to one’s personal growth, ”he explains Lorenzo De Grandi of Choralia, a company that promotes the method in Italy by applying it to Clean Desk Strategy: a series of practices ranging from reorganizing the desk to a reconfiguration of the entire work environment to make it healthier and more sustainable.
In fact, it would be enough to have a crowded work surface, an unsuitable amount of light or the computer monitor too close to the eyes to cause over time a series of problems that affect our productivity and the accumulation of stress. According to research Occupational health and safety in the pandemic of the Labor Consultant Studies Foundation, in fact, would be about 2.6 million employees in smart working to report disorders related to the work environment: from performance anxiety – 49.7% – to disaffection with work – 39.9%.
«This shuffle method is part of a strategy of lean management much more complex, since it is applied to production processes in business management and organization that help us here in something simple, but which has a much more important value linked to work productivity and the well-being of resources »concludes Lorenzo De Grandi.
Gives Seiri a Shitsuke, you want to test the 5S model to keep your desk tidy? In the gallery you will find all the useful information to apply it.